Artificial Intelligence and Document Management
Artificial Intelligence can transform the information assets of a company into a strategic resource.
The use of algorithms allows us to know what already exists within the company, understand the relationships between information and documents, but also make predictions about future scenarios.
These technologies can extract and interpret data even from all those documents that were not originally conceived to be managed and analyzed by software, for example a receipt.
In all those companies that have to manage a large amount of information, Artificial Intelligence would make work process and document management more agile and efficient, allowing a document to be automatically classified and its content to be returned dynamically.
Data Extraction and Automatic Document Classification with AI
Imagine having a mountain of emails, invoices, contracts and other documents. Manually sorting them would be time-consuming and prone to human error.
AI document classification templates are sophisticated tools that use machine learning algorithms to automatically analyze and categorize large volumes of documents.
AI templates are able to:
- Analyze content: they examine the text, keywords, and the context of each document to identify its main theme.
- Classify the document: they learn to recognize patterns and characteristics common to similar documents, such as structure, format and the language used.
- Profiling: based on the analysis, they assign one or more default labels to each document (e.g. “invoice”, “contract”, “curriculum vitae”).
Semantic Search
The semantic search feature of ARXivar allows you to understand the meaning of a query formulated in natural language, returning results relevant to the user’s search intent.
This technology allows the system to automatically gather relevant information by extracting it from documents stored in ARXivar, ordering them based on their degree of reliability and relevance to the request.
Unlike traditional full-text searches, which are limited to identifying the occurrence of one or more keywords in documents, semantic searches are able to interpret the context and meaning of a query even when generic or inaccurate terms are used.
Document processes are even more efficient with ARXivar AI – ANALYZE
ARXivar AI-ANALYZE is a web application integrated into the ARXivar suite that allows to analyze documents, extract information and classify documents into the correct document type (e.g. invoice, resume, contract).
The user uploads the documents to be archived into ARXivar, the machine learning templates extract the information and classify the document, the user verifies the extracted data, can take action in case of typos and the classification has ended.
The benefits of automatically classifying documents with ARXivar AI-ANALYZE
SAVE TIME
Automate manual document classification, freeing up valuable time for more important tasks
INCREASING EFFICIENCY
Improve organization and document work flow, making information easier to access
ERROR REDUCTION
Reduce and remove human errors in manual classification, ensuring greater accuracy