Solution created by Data Proget
Sector: Multisettore
Function: Logistica
Requirement
A company operating in the earthmoving machinery sector needed to digitize the management of scheduled maintenance for its machine fleet.
The objective was to have a solution capable of planning maintenance activities and storing the related documentation in a structured way, allowing technicians to complete forms directly in the field and end customers to independently consult the history and information related to the machine via QR code.
It was necessary to introduce a digital process able to reduce the use of paper documentation, improve the quality of collected data, and ensure full traceability of performed interventions.
Implementation
At the end of the intervention, once the form has been completed, ARXivar automatically generates a summary PDF file containing all the entered information. The document is archived and associated with the relevant machine, creating a historical record that can be consulted over time.
The mechanic was also given the possibility to save the form in progress and complete it in the following days. In this case, an editable Word file is generated, allowing the user to resume and update the compilation before the final closure of the intervention.
To facilitate document consultation and management, dedicated views were created for both completed maintenance activities and those still in progress. In this way, it is possible to clearly distinguish between finalized records generated in PDF format and still-editable Word forms, enabling operators to quickly identify the progress status of each maintenance activity.
Input and editing views were implemented using ARXivar Document & Workflow Platform plugin technology. All interfaces were optimized to automatically adapt to the device in use, ensuring proper usability across smartphones, tablets, and PCs.
The solution therefore integrates into a single digital process:
- guided form completion by the mechanic;
- dynamic fields based on machine type;
- mandatory checks to ensure data completeness;
- structured management of anomalies and corrective actions;
- saving of work-in-progress forms;
- automatic generation of PDF documents;
- archiving of maintenance history;
- access to information via QR code;
- interfaces optimized for field operations.
Results
The result is a complete solution for the digital management of scheduled maintenance for the machine fleet.
The mechanic, directly from smartphone or tablet, can access the maintenance form of a specific machine and enter in real time all information related to the performed intervention. Within the form, activities carried out, any issues found, technical notes, checks performed, and useful information for the machine history are recorded.
The summary PDF of the intervention, automatically generated by ARXivar, is archived and made available for future consultation, ensuring structured and complete traceability of maintenance activities.
The machine owner customer also benefits from the solution: by scanning the QR code on the machine, they can access a dedicated portal where they can independently consult all information related to their machine. The portal provides the history of performed interventions, detected issues, warranties, and main technical information about the machine.
The digitalization of the process has therefore enabled:
- simplification of mechanics’ operational work;
- reduction of paper documentation;
- improvement in the quality and completeness of collected data;
- greater traceability of interventions;
- faster consultation of maintenance history;
- immediate and transparent access for the end customer to machine information;
- a more controlled, standardized, and easily monitorable process.
Data Proget
Data Proget è una società IT, Silver Partner di ARXivar, che si distingue per l’offerta di soluzioni software di elevata qualità integrate da servizi di consulenza altamente qualificati, con l’obiettivo di supportare le aziende nel miglioramento continuo dell’efficienza e dell’efficacia dei propri processi.
L’azienda ha sviluppato nel tempo competenze specialistiche nell’ambito di
- Gestione documentale;
- Gestione dei processi aziendali (Business Process Management – BPM);
- Conservazione sostitutiva;
-Gestione di processi con l’evolutiva di AI
proponendo soluzioni evolute per la gestione elettronica dei documenti, l’automazione dei workflow e il process management.
Grazie alla pluriennale esperienza maturata e al consolidato know-how tecnologico, Data Proget si propone come partner affidabile e strategico per tutte le aziende che desiderano migliorare l’organizzazione interna, ottimizzare i processi e cogliere nuove opportunità di efficienza attraverso soluzioni digitali evolute.
- Chiama Ora 335-1218162
